Privacy Policy

Last Updated: December 6, 2025

Welcome to Synaptic Digest ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you subscribe to our newsletter.

Quick Summary: We collect only your email address to send you our newsletter. We don't sell your data. You can unsubscribe anytime. We use Kit.com to manage emails. We comply with GDPR, CCPA, and CAN-SPAM laws.

1. Data Controller

For the purposes of applicable data protection laws (including GDPR and CCPA), the data controller is the entity operating Synaptic Digest, based in California, USA.

Contact Information:
Email: admin@synapticdigest.com
Website: https://synapticdigest.com

2. Information We Collect

We collect only the minimum information necessary to provide our newsletter service:

2.1 Information You Provide Directly

Email Address: Required to send you the newsletter
Name (Optional): If you choose to provide it for personalization purposes
Communication Content: If you reply to our emails or contact us directly, we collect the content of your messages

2.2 Information Collected Automatically

Email Engagement Data: Open rates, click rates, and device/email client information (collected via Kit.com)
IP Address: Collected when you subscribe via our website form
Browser and Device Information: Type of browser, operating system, and device used to access our website
Cookies: We use minimal cookies for website functionality. See Section 8 for details.

2.3 Information We Do NOT Collect

Credit card or payment information (our newsletter is free)
Social security numbers or government IDs
Precise geolocation data
Sensitive personal data (health, biometric, political affiliation, etc.)

3. How We Use Your Information

We use your personal data for the following purposes, based on your consent (which you provide by subscribing):

To Deliver the Newsletter: Sending daily email briefings to your inbox
Service Communications: Sending administrative emails about service changes, policy updates, or technical issues
Engagement Analysis: Understanding which content resonates with subscribers to improve editorial quality
Customer Support: Responding to your inquiries or feedback
Legal Compliance: Complying with applicable laws, regulations, or court orders

We do NOT:

Sell, rent, or trade your email address to third parties
Use your data for targeted advertising on other platforms
Share your information with data brokers
Send you unsolicited promotional emails unrelated to the Service

4. Third-Party Service Providers

We use the following third-party services to operate our newsletter:

4.1 Kit (formerly ConvertKit)

We use Kit (kit.com) to manage our subscriber list, send emails, and track engagement metrics.

Data Shared: Your email address, name (if provided), and engagement data (opens, clicks)
Data Location: Kit stores data on secure servers in the United States
Kit's Privacy Policy: https://kit.com/privacy

By subscribing, you acknowledge that your information will be transferred to and processed by Kit in accordance with their privacy policy.

4.2 Other Service Providers

We may use additional service providers for:

Website hosting and domain registration
Analytics (if implemented in the future, we will update this policy)
AI content generation tools (your email address is NOT shared with AI providers)

All service providers are contractually obligated to protect your data and use it only for the purposes we specify.

5. Data Retention

We retain your personal information for as long as necessary to provide the Service or as required by law:

Active Subscribers: We retain your email address and engagement data as long as you remain subscribed
After Unsubscription: Your email is removed from active lists within 48 hours. We may retain suppression lists (to prevent re-adding you accidentally) indefinitely.
Legal Obligations: We may retain data longer if required by law (e.g., for tax purposes, fraud prevention, or dispute resolution)

6. Your Data Rights

Depending on your location, you have the following rights regarding your personal data:

6.1 Rights Under GDPR (EU/EEA/UK Residents)

Right to Access: Request a copy of the personal data we hold about you
Right to Rectification: Correct inaccurate or incomplete data
Right to Erasure ("Right to be Forgotten"): Request deletion of your data
Right to Restrict Processing: Limit how we use your data
Right to Data Portability: Receive your data in a machine-readable format
Right to Object: Object to processing based on legitimate interests
Right to Withdraw Consent: Unsubscribe at any time
Right to Lodge a Complaint: Contact your local data protection authority

6.2 Rights Under CCPA (California Residents)

Right to Know: What personal information we collect, use, and share
Right to Delete: Request deletion of your personal information
Right to Opt-Out of Sale: We do NOT sell personal information
Right to Non-Discrimination: We will not discriminate against you for exercising your rights

6.3 Rights Under CAN-SPAM Act (US Residents)

Right to Unsubscribe: Every email includes a clear "Unsubscribe" link
Right to Accurate Headers: Our emails clearly identify the sender and subject line

6.4 How to Exercise Your Rights

To exercise any of the above rights, contact us at:

Email: admin@synapticdigest.com
Subject Line: "Data Rights Request - [Your Email Address]"

We will respond to verified requests within 30 days (or as required by applicable law).

7. International Data Transfers

If you are located outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where our servers and service providers (including Kit) are located.

The United States may not have the same data protection laws as your jurisdiction. By subscribing, you consent to this transfer.

GDPR Safeguards: For EU/EEA/UK subscribers, we rely on Kit's Standard Contractual Clauses (SCCs) approved by the European Commission to ensure adequate protection for your data.

8. Cookies & Tracking Technologies

Our website uses minimal cookies and tracking technologies:

8.1 Essential Cookies

Required for website functionality (e.g., remembering your subscription form input if you refresh the page). These cannot be disabled.

8.2 Analytics Cookies (If Implemented)

We may use analytics tools (e.g., Google Analytics) to understand website traffic. If implemented, we will provide an opt-out mechanism and update this policy.

8.3 Email Tracking Pixels

Kit.com uses tracking pixels to measure email open rates and link clicks. This helps us understand content performance. You can disable image loading in your email client to prevent tracking.

Your Choices: You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

9. Data Security

We implement reasonable technical and organizational measures to protect your data, including:

Encryption of data in transit (HTTPS/TLS)
Secure storage with reputable service providers (Kit.com)
Access controls limiting who can view subscriber data
Regular security reviews

No Guarantee: However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

Breach Notification: In the event of a data breach affecting your personal information, we will notify you and relevant authorities as required by law.

10. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

If we become aware that we have collected data from a child under 18 without parental consent, we will take steps to delete that information promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or service features.

Notification of Changes: We will notify you of material changes by:

Updating the "Last Updated" date at the top of this policy
Sending an email notification to active subscribers (for significant changes)

Your Continued Use: Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

12. California "Shine the Light" Law

California Civil Code Section 1798.83 permits California residents to request information about disclosure of personal information to third parties for direct marketing purposes.

We do NOT share your personal information with third parties for their direct marketing purposes.

13. Do Not Track (DNT) Signals

Some browsers transmit "Do Not Track" (DNT) signals. Our website does not currently respond to DNT signals because there is no industry standard for compliance.

14. Contact Us

For questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Email: admin@synapticdigest.com
Website: https://synapticdigest.com
Response Time: We aim to respond within 5 business days

By subscribing to Synaptic Digest, you acknowledge that you have read and understood this Privacy Policy.

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